Timothy Neubauer

Know where every referral stands.

I’m a relocation and global mobility specialist, business developer, and AI strategist and implementer. I help relocation companies find the gaps, put their data to work, and build AI that supports their people instead of replacing them.

Worldwide ERC member Relocation Directors Council member eRelocation expertise
Thread map Illustration. Six systems. In the Today view, threads between them cross each other and some pull stale data. In the One source of truth view, every system connects once to a single hub. stale stale stale Source of truth Referral portal CRM Spreadsheets Email Billing Reports
7Crossed threads
3Stale pulls
9Hands in the same field
Illustration with sample data. Dots show people editing a system.

AI that extends your team, not replaces it

The part of AI that matters most is the bridge between your people and the tools: knowing what to hand off, what to keep, and how to ask.

Hand off the repetitive stepsIntake, follow-ups, status updates, and reporting.
Keep the human workClient relationships and judgment calls stay with your staff.
Review before it runsYou approve each workflow before it goes live.

Pick one service, or combine them

Every service stands on its own, or combine them into a turnkey package.

Start here

Status and discrepancy audit

Where is every referral, client, and dollar? I compare your systems, reports, and records, then list every place they disagree and what each gap is costing you.

ReferralPortal saysYour records sayResult
Transferee AClosedClosedMatch
Transferee BUnder contractClosedStatus gap
Transferee CActiveActiveMatch
Transferee DClosedFee not recordedMissing fee
Transferee ENot in portalClosedMissing record
Three of five rows need a decision. Sample data.

Data cleanup and reconciliation

Fix duplicate and incomplete records, define what each field means, and leave your team with one source of truth.

Referral tech and portal review

See what you pay for across referral software, relocation company portals, and memberships, what your team uses, and what to change. I have expert working knowledge of eRelocation and its suite of tools.

Agreement and network review

Read your referral agreements and network terms side by side, compare total cost to results, and prepare for renewals.

Process mapping

Document how a referral moves from intake to close, who owns each step, and where work stalls or gets dropped.

AI strategy for relocation and mobility

Where AI fits in your program, what to automate first, and what to leave to people. You get a clear roadmap, not a list of tools.

AI implementation, turnkey

I build and launch the assistants and workflows for intake, status updates, follow-ups, and reporting, and train your team to run them.

Business development and partner growth

I coach your team and show you where to improve, then help you build a plan for the partnerships and programs you want to grow. I don’t cold-call on your behalf.

Program build and scale-up

Structure, roles, procedures, and reporting for a new relocation department or one that has outgrown how it works today.

Fractional program management

Ongoing oversight on a monthly retainer. Need a whole department run instead? Ask about managed service.

Audits are fixed-fee. Other work is hourly, by project, or on retainer.

How an engagement works

Most start small, with a short look at what you have.

  1. First look

    A short call and a review of a sample of your records. You hear what I see and whether more work makes sense, with no obligation.

  2. Findings

    A written list of discrepancies, risks, and fixes, ranked by what matters most.

  3. Fix

    I clean up the data, redraw the process, or rework the agreements, alongside your team.

  4. Keep it working

    Optional check-ins or ongoing management so the gaps don’t come back.

Guardrails around your data

The data is already in your systems. I put it at your fingertips and build the workflows around it, with clear rules to help keep personal information from leaking.

What I build

  • Map the work firstSo automation fits how your team really operates
  • Automate the repetitive stepsIntake, follow-ups, status updates, and reporting
  • Train your teamSo they use the tools with confidence

How I handle your data

  • Sensitive from the startTransferee and client information is treated as protected
  • Share only what a task needsPersonal details stay out of tools that don’t need them
  • Written rules for staffWhat can and can’t go into AI tools

Tools I work with

ClaudeChatGPTCodexGrok

I recommend whichever AI tool fits your team and budget, and I keep learning as the tools change.

WixZapierGoogle WorkspaceFirebase

For websites, databases, and automation. I build on affordable, widely used tools your team can keep running, and I recommend keeping your data in accounts you own.

WindowsMacCloudOn-premises servers

I build where you already work. I only need access to what the project requires, and you stay in control of it.

I’ve run these programs

I lead relocation and affiliated services for a regional brokerage in North Carolina. Before that, I ran national referral and affinity programs, where I worked on corporate partnerships, agent experience, and operations.

The work I enjoy most is finding where things stand and where they don’t match. I know which questions to ask, and I explain the answers in plain terms.

  • Nearly a decadein real estate and relocation
  • National program leadershipBoth corporate referral and affinity programs
  • Industry membershipsWorldwide ERC and Relocation Directors Council
  • AI strategist and implementerBuilds systems and automations, not just prompts
  • eRelocation expertiseExpert working knowledge of the platform and its suite of tools
  • Based in Raleigh, NCWorking with teams anywhere

Self-led resources, coming soon

Prefer to work through it yourself? These are in the works: short, practical, and yours to download.

Coming soon

AI starter pack

A plain-language introduction to AI and how it can help your business, with first steps you can try this week.

Coming soon

Quick-start checklist

The ingredients of a healthy referral program on one page. A quick click-through you can use today.

Coming soon

Self-led course

Work at your own pace: map your threads, find your gaps, and plan where AI fits in your program.

Coming soon

Playbook and templates

Step-by-step guides and ready-to-adapt templates for building and running a program of your own.

Want a say in what gets built first? Tell me what you’d use.

If you can think it, I can build it

Tell me what you’re trying to fix, and I’ll follow up with next steps.

Please don’t include client or transferee personal details. See the privacy policy.